ROI Formula
The ROI formula for OCR automation compares manual processing cost against OCR cost. Manual cost equals documents per month multiplied by minutes per document multiplied by hourly rate divided by 60. OCR cost equals documents per month multiplied by pages per document multiplied by OCR unit cost plus monthly plan fee. Savings equal manual cost minus OCR cost.
Example 1,000 Invoices
Manual: 1,000 invoices times 10 minutes per invoice times 25 EUR per hour divided by 60 equals 4,166 EUR per month in data entry labor. OCR: 1,000 invoices times 2 pages times 0.002 EUR per page equals 4 EUR plus 49 EUR Pro plan equals 53 EUR. Monthly savings: 4,113 EUR or 98.7 percent reduction.
Example 500 CMRs
Manual: 500 CMRs times 12 minutes per CMR times 20 EUR per hour divided by 60 equals 2,000 EUR per month. OCR: 500 CMRs times 2 pages times 0.003 EUR per page equals 3 EUR plus 49 EUR Pro plan equals 52 EUR. Monthly savings: 1,948 EUR or 97.4 percent reduction.
Hidden Savings
Beyond direct labor savings, OCR automation captures additional value: error reduction eliminates 5 percent rework costs at 25 EUR per correction, faster payment cycles capture early payment discounts of 2 percent, audit trails reduce compliance costs, and digital archiving eliminates physical storage. These hidden savings typically add 10-20 percent to the calculated ROI.
Custom Calculation
Use the formula above with your specific document volumes and labor costs. A mid-size logistics company processing 200 invoices, 500 CMRs, and 300 delivery notes monthly saves over 6,000 EUR per month with the 49 EUR Pro plan. Contact us for a personalized ROI analysis with your actual numbers.